StagePilot VIP organizes your photo galleries according to your schedule. Every time you create a new schedule item, StagePilot VIP creates a new photo gallery folder in the Uploader tab. When you upload photos to a schedule item, the corresponding gallery will become visible to fans. Fans will retrieve their event photos by visiting the Event URL and clicking on the date of the event they attended.

To add a new schedule item, go to Schedule in the left navigation bar. You can either add schedule items manually, or you have the option to sync with the shows listed on Bandsintown.

How to add Schedule items manually

1. Click the Add a schedule item button.

2.  When creating a new schedule item, you’ll be able to include as little or as much information about your date as you’d like.

Location (required)

The location can be the city of the event, or the location of a Meet & Greet (ie: Nashville, TN or Nashville, Conference Room A)

Additional Info (optional)

This can be the venue name, the room/location within the venue, or anything else that will help fans identify their gallery.

Password (optional)

Any StagePilot VIP gallery can be password protected. Be sure to keep a record of your passwords and send them to your fans before the event.

Date (required)

Add the tour date, the day of your event, etc.

Time (optional)

If your event includes multiple sessions each day, you'll want to add a time to each schedule item.

3.  You can then click Save or Save and add another to continue building your schedule.

Note: If you are using StagePilot for one stand-alone event, you’ll need to add just one schedule item, and your public gallery will show all of the photos you upload on the main event URL. For more information on how to set up a one-off event, check out this article.

How to add schedule items by syncing with Bandsintown

1. Click Sync with Bandsintown on the Schedule home screen.

1. Enter the artist's full name and their Bandsintown schedule will populate. If the correct artist pops up, you're all set. You don't have to click anything to 'pick' that artist you see. Next, choose the date at which you’d like to begin syncing the Bandsintown schedule. Then click Save.

1. After syncing with Bandsintown, you can manually create additional schedule items using the Add schedule item button.

Once you have your Schedule inputted, you can start adding photos in the Uploader. Learn more about the uploader here.

If you have any questions about your schedule, shoot us a note at support@stagepilot.com.

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