Once your StagePilot VIP account is live, it's time to add your specific event. Here’s how it’s done:

1. Log into your StagePilot VIP account at https://dashboard.stagepilot.com/login.
2. Click the Create a new event button.

1. This will open the new event set up screen.
2. Enter your event details, choose a URL for your fan-facing gallery, upload an event graphic or logo, and choose your marketing settings (we recommend keeping them all on to make the most of the platform).

Event name

Enter the name of your event, team, tour, or artist.

Description

This appears on the header of all fan-facing photo galleries. It could be a tour name, sports season, the event name, or just “Meet & Greet photos”. It’s up to you.

Gallery URL

This is the web address where your photo galleries will live. 99% of the time, you’ll want this to be the event's name with no spaces. Since you’ll link to this URL from your website, social sites, fan emails, etc., it’s best to set the URL once and leave it alone.

Event Graphic

Upload a transparent PNG image, 1000x190 pixels max, that represents your event. Your event graphic appears at the top of each photo gallery.

Ask for fan email

This feature allows you to gather fan data including name, email, location, and sales info. Fan data can be exported at any time for email campaigns, lookalike social audiences, resale announcements, etc.

Offer 10% discount

Almost half of all StagePilot VIP print orders are prompted by a discount code. Leave this checked if you want to offer fans a 10% off code applicable to all StagePilot VIP print orders.
Face matching

Deliver a more personalized experience for fans through our face-matching technology. With this on, when fans register in an empty gallery, they will be prompted to also supply a selfie. This will allow us to send them their individual photo once email notifications go out through the magic of facial recognition.

5.  Once your details are entered, press Create event at the bottom of the screen, and you’re all set!

Where to find your event

To navigate between events, use the drop-down menu in the top right-hand corner.

One major part of setting up your event is inputting your payment information. For details on how to do so, check out this article.

Once your event is all set up, you'll next need to add in your Schedule before you can start uploading photos. Check out how to create and manage your schedule here.

If you have any questions about setting up your event, shoot us a note at support@stagepilot.com.

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